Intellika Blog

Managing the human resource functions and payrolls of employees is a crucial part of any organization, whether it is a small sized business or a big corporate house. Since the net worth of a company and its taxation is affected by the payroll of the employees, data integrity and accuracy is vital as they are subjected to audits from the law of the land. Having software to regulate the functioning of HR and Payroll procedures has many benefits which include:

Simplifies Task

Calculating the payroll of your employees is never an easy task, there are many protocols you have to follow to arrive at the actual salary to be paid out to the employees. You may have to calculate the productive hours of the employees, calculate tax and other deductions that are to be made. Then you have to document employees’ leaves, attendances, reimbursements, and arrears which make the job all the more mind boggling if done manually. But with automated software the task is done by preset logical programming which results in outputs with just few clicks.

Saves Time

Now if you go for manual inputs and payroll calculations for each and every employee it can be a time consuming process and cumbersome. Whereas the software automated system does the backend calculations and produces periodic reports and paychecks in quick turnaround time. Then again, the HR software is competent to track all the employees’ activities and benefits right from their job applications to retirement efficiently. Retrieving a single document from cluster of documents can be done easily which saves production hours.

Eliminates Redundancy

Another beneficial factor of HR and Payroll software in an organization is that there is no redundancy. In an integrated software system you have a single database, hence you input data once which can be shared and used by different departments and processes. If the HR and Payroll software system is not integrated you can connect them with a separate interface. But you have to regularly initiate transfer of data between Payroll and HR software and keep them both updated to the same level and while auditing you have to make sure they are on the same page.

Accuracy

Manual inputs and management of data is a tedious process and the authenticity of the data can be questioned as it could be riddled with human errors. But with HR and Payroll software you can be assured that the data is 100% accurate, and since in an integrated platform there is one database, the data integrity is maintained at all levels. You gains reputation with the industry auditors, and you can rely on the information to make better decisions based upon it.

Security

Another big advantage of HR and Payroll software is that it has tools using which you can restrict the accessibility to the software. You can set up visibility parameters to allow nominated persons to access the data which reduces the risk of illegal manipulation or misuse of the data. The software tacks employees’ movements as it captures the login entry of the employees accessing the data and making changes to it.